We are seeking a highly organized and resourceful Personal Assistant to support a dynamic CEO and their family. This role requires exceptional attention to detail, discretion, and the ability to manage a wide range of professional and personal responsibilities across multiple time zones and households.

Key Responsibilities:

• Calendar Management: Maintain and coordinate complex calendars for the CEO and family, balancing business meetings, personal appointments, and travel.
  
  
• Family Scheduling: Oversee day-to-day logistics for family activities including school, extracurriculars, and personal appointments, working closely with the nanny, schools, tutors, and coaches.
  
  
• Travel Coordination: Plan and manage domestic and international travel, including flights, hotel accommodations, transportation, and detailed itineraries.
  
  
• Property Oversight: Assist in the management of multiple rental properties, both domestic and international; coordinate home maintenance, renovations, and vendor relationships.
  
  
• Expense Tracking: Track, categorize, and report monthly family expenses to ensure financial organization and clarity.
  
  
• Payments & Reimbursements: Manage payments and reimbursements for household employees and service providers through Zelle, Venmo, and wire transfer.
  
  
• Legal & Immigration Support: Assist with legal-related matters such as visa applications and liaise with immigration counsel to ensure timely submissions and compliance.
  
  

Qualifications:

• Prior experience supporting a high-level executive or HNW family in a similar capacity.
• Strong project and time management skills, with the ability to juggle competing priorities.
• High level of discretion, integrity, and emotional intelligence.
• Proficiency with digital tools and payment platforms (e.g., Google Suite, Zelle, Venmo).
• Experience handling international travel and working across multiple time zones is preferred.
• Ability to anticipate needs and take initiative without constant supervision.
• Bilingual in Chinese (Mandarin) is a strong plus
• Must have a valid driver’s license, reliable vehicle, and be comfortable running errands or transporting items as needed.